Brookfield Horse and Pony Club Membership

Types of Memberships

There are different types of Brookfield Horse & Pony Club (BHPC) Memberships available:

Full Time Riding Member -  aged between 4 years and under the age of 80 years, as at 1st January each year. Able to participate in BHPC musters, clinics, activities and camps. Use of the Brookfield Recreation Reserve paddock (including the 60 x 40 metre Rita O'Hanlon arena & cross country course), and the Brookfield Showgrounds oval and 60 x 20 metre Long Yard (when booked in advance). They are required to complete muster rosters (setup & canteen) and working bees & fundraisers, and their family must complete 6 hours of volunteer work at the Brookfield Show.

Part Time Riding Member - aged between 4 years and under 80 years of age, as at 1st January each year. These members may attend a maximum of 3 musters, but can participate in BHPC clinics, activities and camps, and can use the facilities available to full time riding members. They are not required to complete muster rosters (setup & canteen) or working bees & fundraisers, but their family must complete 6 hours of volunteer work at the Brookfield Show.

Social Non-Riding Member -  aged 18 years and above, as at 1st January each year. A parent, guardian or caregiver, who is signing up a riding member aged under 18 years old, must become a Social member, unless they themselves are a Riding member.

Coach & registered Trainee Coach Riding Member –  must instruct at a minimum of 4 musters to qualify for the coaching discount. To apply for this membership, an applicant must already be an accredited Pony Club coach or be registered as a trainee coach. These members can also ride at Pony Club clinics, activities and camps, and can use the facilities available to full time riding members.

Coach & registered Trainee Coach Non-Riding Member -  must instruct at a minimum of 4 musters to qualify for the coaching discount. To apply for this membership, an applicant must already be an accredited Pony Club coach or be registered as a trainee coach.

Friends of BHPC – Available to people who have been a financial member of BHPC in the past. Allows a connection to BHPC to be retained through newsletters, Facebook, invitations to events, volunteer opportunities at Brookfield Show and other events.

How to join

When renewing a BHPC membership, or transferring from another Pony Club, or joining PCA & BHPC for the first time, it is a 2 step process. The first step is done online through the PCA JustGo portal and the second step by downloading and completing BHPC forms.

Step 1 – PCA JustGo portal

JustGo is the membership management system used by PCA.

If you are already a member of a Pony Club, you can login to JustGo by clicking the login link Member login via JustGo

If it’s the first time you are logging in, you will need to sign up - the Members’ Guide can help. Click onto Members’ Guide to JustGo Signup

Once you are in your Member Profile, or have set up a new Member Profile, you can select “Membership” and purchase your required BHPC membership. Payment is via credit card and includes fees for  PCA, PCQ & BHPC. You will need your Payment Reference Number for Step 2.

Step 2 – BHPC Membership Application form

Once you have completed the PCA JustGo steps, you need to access and complete the BHPC Membership Application form  available here. Your horse’s Hendra virus vaccination certificate, which can be downloaded from the Hendra Registry, will need to be attached to your application. Once your application has been submitted and reviewed, you will receive an email on behalf of the BHPC Management Committee to confirm whether your membership has been ratified. Please contact memberships@brookfieldponyclub.org.au if you have any queries.

Cost of Membership 2024

2024 Pony Club Australia (PCA) / Pony Club Qld (PCQ) and BHPC fees

(PCA / PCQ fees cover insurance, membership & administration costs for those organisations)

Full Time Riding Member:

PCA / PCQ fees = $148.95

BHPC Membership = $163.00

Total = $311.95 plus credit card fee

Part Time Riding Member:

PCA / PCQ fees  = $148.95

BHPC Membership = $292.00

Total = $440.95 plus credit card fee

Social Non-Riding Member:

PCA / PCQ fees = $ 38.85

BHPC Membership = $35.00

Total  = $73.85 plus credit card fee

Coach or registered Trainee Coach Riding Member:

PCA / PCQ fees  = $148.95

BHPC Membership = $30.00

Total = $178.95 plus credit card fee

Coach or registered Trainee Coach non-Riding Member:

PCA / PCQ fees = $38.85

BHPC Membership = $30.00

Total  = $68.85 plus credit card fee

Friends of BHPC

PCA / PCQ fees = $38.85

BHPC Membership = $10.00

Total = $48.85 plus credit card fee

Family Discount:

BHPC Membership is discounted for 2 or more family members who are Full Time Riding Members.

BHPC Membership for 1st  family riding member = $163.00

BHPC Membership for 2nd family riding member = $133.00

BHPC Membership for 3rd - 6th family member = only $45.00 per full time rider

Each Riding Member pays the PCA/PCQ fees of $148.95 per rider.

Please contact the Membership Secretary  (memberships@brookfieldponyclub.org.au) with any specific queries regarding the membership fees.

These membership fees are paid via the PCA JustGo membership portal – read further details in “How to Join” Step 1 below.


BHPC Levies & Maintenance Fees

Levies

On joining BHPC, there are two levies to be paid per family with Full time Riding Members. These are the Volunteer Roster Levy and the Brookfield Show Levy.

Part Time Riding Members only pay the Brookfield Show Levy.

Levies are rolled over for subsequent years of membership when all commitments involved in those levies are fulfilled in that year. The levies may be forfeited in the event they are not fulfilled for that year or refunded upon ceasing membership if commitments have been fulfilled.

1. Volunteer Roster Levy ($170): 16 hours per year.

Each family is required to pre-nominate for two set-up rosters and two canteen rosters (each roster of approx 2.5 hours duration).

Set-up for each muster usually occurs on Saturday afternoon before the muster.

Canteen commitments are on the day of the muster and involve preparation and serving of lunch and clean-up.

In the circumstance of a parent with a leadline rider, or a parent who cannot leave their child rider, and therefore unable to do canteen duty, they may nominate for 4 setups.

Members are also required to participate in either:

-       one working bee and one fundraising event (eg. Bush Christmas canteen); or

-       two fundraising events (each roster of 3 hours duration)

Exemptions to Rosters:

BHPC Coaches & Trainee Coaches are exempt from the muster canteen rosters, in lieu of their     commitment and dedication teaching our riders for many hours during the year.

BHPC Elected Office Bearers on the Management Committee are exempt from the muster setup rosters, in lieu of the work and responsibilties which they have taken for the benefit of our   club.

2. Brookfield Show Levy ($170)

Each family is also required to volunteer for two shifts of 3 hours (total 6 hours per family) in the Canteen over the three day Brookfield Show. This is a major fundraiser for our Club and the Brookfield Pony Club burgers are legendary. The roster is opened for nominations in the lead-up to the Brookfield Show. All families, including those with Part-Time Membership, take part.

Departing Families

Families who leave the club may receive a refund of their Brookfield Show levy and Volunteer Roster levy. BHPC will contact the family using the provided contact details. However if no response is received by 28 February the following year, it will be considered a donation to the club.

Maintenance Fees

BHPC Annual Family Maintenance Fee

Every family pays an Annual Family Maintenance Fee ($60). This fee contributes towards the maintenance and repair of equipment and the Pony Club grounds, including the Brookfield Recreation Reserve sand arena and cross country course.

These Levies and Maintenance Fee are paid direct to BHPC, on application of membership to BHPC (in Step 2 below).

Hendra Vaccinations

All horses attending BHPC activities must be currently vaccinated against Hendra Virus. The Zoetis Hendra vaccination registry must show that the horse has a protected vaccination status. See our BHPC By-Laws 2023 for more information.