Brookfield Horse and Pony Club Membership

Types of Memberships

There are different types of BHPC Memberships available:

Riding Member – This entitles attendance at all ten musters for the year, use of the Rita O’Hanlon arena and Showgrounds Long Yard, and the ability to participate in any external clinics or training sessions held throughout the year. You will also have the opportunity to attend the annual Pony Club camp. Costs are determined on an event by event basis. 

Part-Time Member  - You are entitled to attend a maximum of three musters throughout the year, use the Rita O’Hanlon arena and Long Yard as well as attend Pony Club camp

Social Member – suitable for non-riding parents or friends who are required to be a member of Pony Club for insurance purposes. Entitles participation in the full range of social activities, horse and non-horse related, as well as a vote in any Club meetings. In joining up children under the age of 18, at least one parent has to be a Riding (full or part-time) or Social Member

Friends of BHPC – Available to people who have been a financial member in the past. Allows a connection to BHPC to be retained through newsletters, invitations to events, volunteer opportunities at Brookfield Show and other events.

How to join

Renewal of membership or joining pony club is a 2 stage process with the first stage being done online through the Pony Club Association of Queensland (PCAQ) and the second stage by downloading and completing BHPC forms.

Stage 1 - PCAQ

This is done online on the PCAQ website via a link to the "My Pony Club". Each joining member of a family needs to be entered and paid for individually. Payment is by credit card only.

If you are joining a Pony Club for the first time, you will need to register. If you are an existing member, you will need to log in with your PonyClub ID. You will then be able to view your existing membership and manage a transfer of that to Brookfield Pony Club.

Once this stage is completed, your membership will be listed as pending. 

Stage 2

The BHPC form can be downloaded here. Send the signed form to jwillsford@yahoo.com along with proof of payments of bonds and maintenance levy. A current Hendra Vaccination Certificate for your horse should also be submitted.  

Once all forms and monies are received by BHPC, your membership will be approved by BHPC’s Membership Secretary and the credit card nominated in the PCAQ application will be charged.

Cost of Membership

PCAQ/BHPC affiliation fees

This depends on how many members of a family join. There are discounts applied for multiple family members joining. As a starting point for a single rider (Rider 1), the PCAQ/BHPC fee is under $300. If a second rider from that family joins (Rider 2) their PCAQ/BHPC fee drops to under $200 and so on. 

These fees cover State membership, insurance, administration and credit card charges.

Please contact the Membership Secretary Jacquie Willford (jwillsford@yahoo.com) with any specific queries regarding membership for a family.


BHPC Bonds and Levy

On joining BHPC there are two bonds to be paid, per family, that are rolled over for subsequent years of membership when all commitments involved in those bonds are fulfilled in that year. They are retained by BHPC in the event they are not fulfilled for that year or refunded upon ceasing membership.

  1. Set-up and canteen roster bond ($150): Each family is required to nominate for two set-up rosters and two canteen rosters. Set-up for each muster occurs the preceding afternoon. Canteen commitments are on the day of the muster and involve preparation and serving of morning tea, lunch and clean-up. Any family member can be involved in helping set-up, although children should be supervised by an adult. Canteen duties are restricted to adults.

In the event of a family with a leadline rider who may find a canteen roster difficult to take on, there is facility to restrict the roster to set-ups only in consultation with the Roster Coordinator.

Members are also required to participate in two working bees or fundraising activity rosters that are advised through the year.

  1. Brookfield Show Roster ($150): Each family is also required to volunteer at two three-hour shifts in the Canteen over the Brookfield Show weekend. This is a major fundraiser for our Club and the Brookfield Pony Club burgers are legendary. The roster is opened for nominations in the lead-up to Brookfield Show.

For Riding Members, both bonds are charged. Part-time members need only pay the Brookfield Show bond. A Social Member is exempt from paying either bond. The bonds are charged per family.

  1.  Annual Family Maintenance Levy ($50): Payable annually. Contributes towards the maintenance of equipment and the Pony Club grounds.